Assistant Corporate Accountant

Reporting to the Finance Manager, this role is part of a cohesive and well-balanced team within Property Management Accounting.  Supporting the day-to-day activities for client delivery, whilst completing financial amendments resulting from database updates and processing invoices including reviewing, analyzing, obtaining approval, and saving to client files.  Dealing with supplier queries in a timely manner with our finance mailboxes being maintained and kept up to date.     

This role will require an individual that possesses a varied accounts department background and will be required to perform the following duties:

·         Responsible for financial amendments following changes in database lease updates.

·         Matching, batching, and coding supplier invoices, obtaining authorisation whilst adhering to various client procedures for processing invoices.

·         Verifying head lease invoices back to the database and where variances are found, investigating, and seeking approval.

·         Saving invoices to the relevant client files.

·         Liaising with suppliers and landlords to assist with resolution of supplier queries.

·         Monitor credit balances, agreeing these can be offset on future payments or request refunds from suppliers.

·         Working on multiple finance inboxes managing all correspondence in a timely manner.

·         Assist Corporate Accountants with the monthly and quarterly financial reporting.

·         Updating compliance reports relevant to the team and clients.

·         Adhering to RICs guidelines.

·         Preparing documentation for all payments and liaising with Cashiers and Treasury Compliance on all banking related issues i.e., new supplier set ups and bank reconciliations.

·         Support the Corporate Accountants in clearing bank reconciliations, and any items held in suspense.

·         Liaise and work with the Credit Control team to ensure prompt debt collection and management of arrears.

·         Respond to and liaise with PMA Helpdesk to resolve general tenant queries.

·         Liaise and work with the surveyors with day-to-day queries.

·         Adhere to the PMA quarterly timetable for key processes and operations.

·         Full awareness of the documented processes and procedures relevant to the role.

·         To deliver the processes within the team, ensuring we achieve all internal and external KPI measurements.

·         Supporting to review current processes within the team and identifying opportunities to streamline whilst still maintaining a controlled and risk adverse environment.

·         Assist in the various team tasks and drive any ad hoc projects within the team as and when required.

No job description can fully represent every issue which may arise within the post and the post holder is expected to carry out other duties from time to time that are broadly consistent with those in this job description.

·         Experience of working to tight deadlines

·         Strong analytical skills

·         Problem solving abilities

·         Ability to deal with high volumes of work and prioritise accordingly

·         Excellent organisation and communication skills

·         Accuracy and attention to detail

• Ability to work with a variety of stakeholders – Surveyors, Accounting team, Rates team, Support Teams and Data Team as well as several client contacts.  Ability to listen to the stakeholder’s request, interpret and provide a resolution.

·         Good Microsoft Office and Excel skills

·         Autonomy and ability to work with minimal supervision

·         Excellent work ethic with an energetic approach

·         Ability to work as part of a team and contribute in a positive manner to the overall performance of the team.  A good team player, with a can-do attitude. 

·         Flexibility and commitment to completing the task in hand

·         Professional and efficient manner with a drive to succeed and deliver a high level of service to our clients. 

·         Confidence to deal with all levels of seniority

• Enthusiasm to learn, motivated and a positive attitude towards their work.  Ideal for any individual with motivation to learn and develop any existing skills.